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Branch Administrator

Job Details

Requisition #:

San Marcos, CA 92078

Business Operations

Position Overview

The Branch Administrator is responsible for providing top level customer service to internal and external clients as it relates to branch location's clinical operational support activities.

Essential Job Functions


o Weekly time sheets entries for caregiver staff visits 
o Audit weekly payroll reports and make timely payroll adjustments when necessary
o Process and close payroll each week according to guidelines
o Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
o Prepare and maintain payroll files
o Be primary point of contact for location caregiver payroll inquiries


The Medical Records Coordinator performs clerical functions related to medical records. The filing/data processing has primary responsibility and accountability for maintaining accurate patient records.


  • Performs all admissions for data entry, inputs physician's plan of care and other medical information into the computer when requested.
  • Prints and distributes the physician plan of care.
  • Maintains a tracking system of physician orders and plan of care in order to maintain compliance.
  • Demonstrates a desire to set and meet objectives and to find increasingly efficient ways to perform tasks.
  • Completes work and documentation with accuracy and within Premier time frames.
  • Protects and honors client (patient) and co-worker confidentiality.
  • Assists the Clinical Director with maintaining compliance as directed.
  • Demonstrates an ability to communicate effectively and express ideas clearly.
  • Actively listens and always follows appropriate channels of communication.
  • Maintains awareness and understanding of compliance with all local, State, Federal and ACHC regulations/standards.
  • • Assist with answering phone calls 


  • High school diploma or equivalent required- Demonstrates strong leadership capabilities
  • Ability to read, write and speak English proficiently
  • At least 6 months to 1 year of experience in Healthcare Administration/Medical Records
  • Accurate data entry skills- Knowledge of medical terminology preferred
  • Organized, flexible, attention to detail
  • Ability to effectively communicate with all levels within the organization
  • Ability to perform basic clerical functions (typing, filing, mail, etc.)
  • Reliable transportation


• High school diploma or GED
• Proficient typing skills
• Proficient Microsoft Office skills


• Payroll and/or Medical Records or Healthcare experience
• Private duty, home care or health care company experience
• Advanced Microsoft Excel skills
• Two (2) years general office experience

Other Skills/Abilities

• Must maintain company and employee confidentiality at all times
• Must maintain professional boundaries at all times
• Ability to remain calm and professional in stressful situations
• Attention to detail
• Time Management
• Effective problem-solving and conflict resolution
• Excellent organization and communication skills

• Performs duties in an office environment during agency operating hours
• Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Equal Employment Opportunity and Affirmative Action: Aveanna provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Aveanna complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


Aveanna Glassdoor Reviews

Rated 3.5 out of 5 stars
Reviews and Ratings on
"Fun, professional, supportive work environment!"
- Current Employee
in Houston, TX

Why work for Aveanna?

  • Thorough training
  • Flexible schedules
  • Electronic charting
  • Access to a clinical supervisor 24/7
  • Tuition Reimbursement
  • Advancement opportunities
  • Weekly pay via multiple payment options