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Working one-on-one, you really become a team with your patient.
– Vanessa, Private Duty Nurse
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Operations Specialist - Medical Records & Payroll

Job Details

Requisition #:

San Bernardino, CA 92408


$19.00 - $20.00 per hour

Position Details

Position Overview
The Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.

Compensation: $19- $20/HR, plus monthly incentive potential

Benefits Overview:

  • Health, Dental, Vision Insurance
  • 401(k) Savings Plan with Employer Matching
  • Employee Stock Purchase Plan
  • Company-Paid Life Insurance
  • Paid Holidays, Paid Vacation Days, Paid Sick Days
  • Opportunities to advance and grow professionally 

Essential Job Functions

Medical Records Activities:

Performs all admissions for data entry, inputs physician's plan of care and other medical information into the computer when requested

Prints and distributes the physician plan of care

Maintains a tracking system of physician orders and plan of care in order to maintain compliance

Demonstrates a desire to set and meet objectives and to find increasingly efficient ways to perform tasks

Completes work and documentation with accuracy and within Premier time frames

Assists the Clinical Director with maintaining compliance as directed

Actively listens and always follows appropriate channels of communication

Payroll Activities:
Weekly time sheets entries for caregiver staff visits which generates billing
Audit weekly payroll reports and make timely payroll adjustments when necessary
Process and close payroll each week according to guidelines
Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
Prepare and maintain payroll files
Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
Be primary point of contact for location caregiver payroll inquiries
Establish an open line of communication and positive relationship with the Corporate Payroll department

Caregiver Coordination Activities:
Establish and maintain an orientation schedule for caregiver staff
Maintain accurate and up to date contact list of all active caregivers, including mailing log
Review and confirm weekly schedules according to branch location guidelines
Mail monthly schedule to patient’s home each month according to branch location guidelines

Office Support Activities:
Scanning and/or filing of documentation and records
Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
Mail distribution to appropriate staff member or department
Process invoices according to branch location guidelines
Office supply orders
Preform special projects as needed

High school diploma or GED
Proficient typing skills
Proficient Microsoft Office skills

Payroll and/or Medical Records experience

Private duty, home care or health care company experience
Advanced Microsoft Excel skills
Two (2) years general office experience

Other Skills/Abilities
Must maintain company and employee confidentiality at all times
Must maintain professional boundaries at all times
Ability to remain calm and professional in stressful situations
Attention to detail
Time Management
Effective problem-solving and conflict resolution
Excellent organization and communication skills

Physical Demands
Must be able to speak, write, read, and understand English
Occasional lifting, carrying, pushing, and pulling of up to 25 pounds
Prolonged sitting, walking, standing, bending, kneeling, reaching, twisting
Must be able to sit and climb stairs
Must have visual and hearing acuity

Performs duties in an office environment with occasional field visits during agency operating hours
Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Employment Opportunity and Affirmative Action: Aveanna provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Aveanna complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.


Why work for Aveanna?

  • Thorough training
  • Flexible schedules
  • Electronic charting
  • Access to a clinical supervisor 24/7
  • Tuition Reimbursement
  • Advancement opportunities
  • Weekly pay via multiple payment options