Executive Assistant

Join a Company That Puts People First!

At Aveanna, we’re proud to foster a workplace culture that celebrates diversity, encourages connection, and supports our team members every step of the way. Here’s what sets us apart:

Award-Winning Culture

- Ranked the #1 company to work for in Georgia in 2024 by U.S. News & World Report.

Employee Connection & Support

- Aveanna Connection Groups: Employee-led groups where shared identities and experiences create spaces for connection, collaboration, and support.

- Aveanna Social Circles: Join groups based on your interests, like books, music, or movies, to build camaraderie and lasting friendships.

- Aveanna Employee Relief Fund: A resource to help our team members through unexpected hardships, because we’re stronger together.

Inclusive Learning Environment

- We believe in growing together. Our inclusive learning sessions are open to all employees, fostering collaboration and shared success.

Commitment to Community

- Every year, we dedicate a day to giving back through our Annual Service Day, making a meaningful impact in the communities we serve.

Position Overview
The Executive Assistant provides direct support to certain C-Suite executives on all administrative matters.  In addition, as a member of the corporate administrative team, this role collaborates with members of the team and corporate leaders to provide critical support for all organizational functions and events. 

Essential Job Functions

• Provide direct support to the designated C-Suite executives on all administrative matters to include:
• Managing travel and expenses
• Scheduling, launching, and facilitating division-wide and company-wide meetings, calls, and presentations  
• Conducting internet research as required for new projects
• Assisting with the preparation of Board materials
• Organize and manage the logistics and materials for meetings to include agendas, invitations, and meeting room supplies
• Maintain day-to-day and vacation calendars for executives and update as needed 
• Book travel and coordinate interview and logistics for leadership candidates virtually or in person
• Assist with the planning, organization, and implementation of conferences or other events
• Organize and manage the logistics for the New Directors Orientation as needed
• Manage activities associated with corporate functions, appreciation and recognition events to include birthdays, anniversaries, retirement parties, and holiday season; includes working with vendors such as hotels, transportation, event managers, etc.
• Assist with onboarding of new team members, to include orientation scheduling and ordering badges, key fobs, and business cards
• Prepare and ship packages
• Order office supplies and coordinate with facilities as needed for any other supplies
• Troubleshoot office equipment issues and coordinate with IT as needed
• Coordinate visitors to office and appropriate meeting spaces
• Schedule office maintenance/cleaning with building management
• Order, set up, and breakdown catered breakfasts & lunches for Platinum Tower executive meetings
• Organize conference rooms and the break room before and after meetings
• Set up executives with Zoom, Ring Central, or Teams meetings as needed
• Support other members of the Executive Team on an as needed basis on administrative matters to include: scheduling travel, completing expenses reports, scheduling meetings, and special projects
• Order flowers, gifts, organize lunches, etc. at request of department heads or other executives

Requirements

• Bachelor's Degree in any field
• Demonstrates exceptional listening skills, discretion, and judgment
• Ability to collaborate with a strong commitment to teamwork, effectively communicating and cooperating with team members to support organizational needs
• Ability to manage multiple tasks and projects in a dynamic environment
• Possesses excellent organizational skills, creativity, and attention to details
• Communicates effectively in written form and verbally with all levels of staff
• Possesses ability to anticipate needs and stay one step ahead of changing priorities, acting proactively and independently
• Ability to research and analyze and summarize information
• Demonstrates strong competency with all Microsoft Office applications

As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

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